ForgeOne Collaboration – Managed Groupware and Collaboration for Businesses
Email, calendars, contacts, and digital collaboration as a professionally managed open-source service from Austria.
Hosted und vollständig betreut
Central Platform for Communication and Collaboration
ForgeOne Collaboration combines the European open-source platform grommunio with ForgeOne’s professional managed services. Businesses benefit from email, calendars, contacts, tasks, and mobile synchronization without the need to manage the platform themselves.
We take care of the infrastructure, updates, monitoring, backups, and technical support. Depending on your requirements, the solution can be provided as a standardized hosted service, a dedicated instance, or a custom-designed high-availability platform.
Which Platform Is Right for Your Business?
We assess your number of users, existing systems, client devices, and security requirements to recommend the deployment model that best fits your organization.
Fully Managed
Infrastructure, maintenance, updates, monitoring, and backups are fully managed by ForgeOne.
Compatible with Microsoft Outlook
Exchange-compatible protocols enable seamless integration with familiar email clients and mobile devices.
Flexible Deployment Model
Choose between shared hosting for standard requirements or a dedicated platform with its own configuration.
A platform for the modern workplace
Communication without proprietary cloud dependency
Your employees can work in the browser, with Outlook, on smartphones, or using compatible desktop clients. ForgeOne centrally manages and monitors the underlying platform.
- Email, calendars, contacts, tasks, and notes
- Webmail with synchronization across desktop and mobile devices
- Centrally managed domains, users, and policies
- Spam and malware protection for incoming and outgoing email
- Optional multi-factor authentication (MFA), single sign-on (SSO), email archiving, and mobile device management (MDM)
ForgeOne Collaboration
System monitored
Mail & Calendar
grommunio-core
Identity & MFA
grommunio-auth
Files & Office
grommunio-files and grommunio-office
Communication & Meetings
grommunio-chat and grommunio-auth
Archive & MDM
grommunio-archive and grommunio-mdm
Monitoring
Run by ForgeOne
Backup
Defined backups
The Right Platform for Your Requirements
The available deployment options differ in terms of isolation, customization, and availability. The appropriate grommunio subscription is added transparently based on the number of users and the required level of support.
Shared Service
Collaboration Start
For small businesses with standardized email and groupware requirements.
€8.90 per user
Available for 6 or more users
- Multi-tenant ForgeOne platform
- Email, calendars, contacts, and webmail
- Microsoft Outlook and ActiveSync integration
- Spam and malware protection
- Updates, monitoring, and backups
- Standard support
Dedicated Service · Recommended
Collaboration Business
For businesses with custom security, SSO, and integration requirements.
Starting at €449/month
Platform operations, plus subscriptions and optional add-ons
- Dedicated grommunio instance
- Custom domains, policies, and resources
- MFA and centralized authentication by arrangement
- Optional integration with an existing identity provider
- Monitoring, backups, and maintenance management
- Defined ForgeOne support
Custom Platform
Collaboration Enterprise
For larger or business-critical environments with advanced requirements.
Custom pricing
Based on architecture, availability, and SLA requirements
- Dedicated or high-availability architecture
- Scalable compute and storage resources
- Advanced backup and restore strategies
- Custom integrations and automation
- Optional archiving and mobile device management (MDM)
- Agreed response and service times
More Than Email—When You Need It
Each extension is planned according to your actual requirements. Depending on the selected package, product, number of users, licensing or subscription model, resource requirements, and operational effort, additional one-time and recurring charges may apply. An extension is included only if it is explicitly specified in the quotation.
SSO and MFA
Integration with existing identity providers and centralized authentication via grommunio-auth based on Keycloak.
Additional charges may apply depending on the scope of the integration.
Email Archiving
Centralized email archiving and search as an optional add-on for compliance requirements.
Additional charges may apply depending on licensing, storage, and operational requirements.
Mobile Device Management
Device inventory and management capabilities, including remote wipe for connected mobile devices.
Additional charges may apply depending on the subscription and the number of users.
Files and Office
File sharing, synchronization, and browser-based document editing with compatible modules.
Additional charges may apply depending on licensing, storage, and operational requirements.
Advanced Email Gateway
Optional Proxmox Mail Gateway for enhanced email filtering, quarantine, and mail flow control.
Additional charges may apply depending on the infrastructure and operational requirements.
XWiki and OpenProject
Extend your collaboration platform with knowledge management, documentation, task management, and project planning. Subscriptions or licenses, as well as hosting, operations, and support, are quoted individually.
Additional charges may apply depending on the selected product and the number of users.
Der Weg zu Ihrer Collaboration-Plattform
- Step 1
Requirements
Define your requirements for users, data volume, client devices, domains, integrations, and availability.
- Step 2
Solution Design
Define the deployment model, subscription, security concept, migration approach, and support scope.
- Step 3
Migration
Migrate mailboxes, calendars, and contacts in a controlled manner, and prepare client access.
- Step 4
Managed Operations
Monitor, secure, and maintain the platform while providing ongoing technical support as your trusted point of contact.
What Businesses Want to Know Before Switching
Can We Continue Using Microsoft Outlook?Show answerHide answer Action: Open answerClose answer
Yes. grommunio supports Exchange-compatible protocols such as MAPI/HTTP and EWS. The Microsoft Outlook versions in use are reviewed before migration to ensure compatibility.
Where Is Our Data Stored?Show answerHide answer Action: Open answerClose answer
Data residency is planned transparently within Europe. The specific hosting location and any subprocessors involved are clearly identified in the quotation and the applicable data protection documentation.
Shared or Dedicated—Which Is Right for You?Show answerHide answer Action: Open answerClose answer
The shared platform is ideal for small businesses with standardized requirements. A dedicated instance is recommended if you require your own SSO, custom policies, dedicated resources, or a higher level of technical isolation.
Are Backup and Monitoring Included?Show answerHide answer Action: Open answerClose answer
Both backup and monitoring are included as part of the managed service. Retention periods, backup schedules, and recovery objectives are defined according to the selected service package.
Can Existing Mailboxes Be Migrated?Show answerHide answer Action: Open answerClose answer
Yes. ForgeOne plans and manages migrations from Microsoft Exchange, IMAP, and other groupware platforms. The migration approach and effort depend on the source system, data volume, and the desired migration window.
Why Are Subscriptions Listed Separately?Show answerHide answer Action: Open answerClose answer
grommunio is licensed through commercial per-user subscriptions. ForgeOne lists these transparently as a separate item alongside platform operations and any optional add-ons.
Are XWiki and OpenProject Included in the Package Price?Show answerHide answer Action: Open answerClose answer
No, unless they are explicitly included in the quotation. XWiki and OpenProject are optional paid add-ons. The required subscriptions or licenses, as well as hosting, operations, and support, are quoted separately based on the selected product, number of users, and support model. ForgeOne provides support for these products only under a valid subscription, license, or support agreement.
Which Platform Is Right for Your Business?
We assess your number of users, existing systems, client devices, and security requirements to recommend the deployment model that best fits your business.